Job Listing Description

Executive Office Administrator – Support Aerospace Engineering Leadership

Location: Everett, WA
Job Type: Full-Time, Contract (12 Months)
Schedule: Monday–Friday | First Shift (Start: 6:00–7:30 AM | End: 2:30–4:00 PM)
Pay Rate: $29.00 - $36.00 per hour
Work Environment: 100% Onsite

Make an Impact Where Precision Meets Leadership

PDS Tech Commercial is partnering with a leader in the aerospace industry to find an experienced Office Administrator to support senior Engineering executives in Everett, Washington. This role is ideal for a highly organized, discreet, and proactive professional who thrives in fast-paced, executive-level environments and plays a critical role in keeping operations running seamlessly.

As an Executive Office Administrator, you’ll be a trusted partner to leadership—managing complex schedules, coordinating high-visibility logistics, and ensuring communication flows efficiently across teams.

What You’ll Do

• Build and maintain strong working relationships with executives, internal teams, and external partners while handling sensitive information with the highest level of confidentiality

• Plan, coordinate, and execute logistics for visiting customers and executives, including visitor badging

• Screen, process, and distribute incoming and outgoing communications

• Manage and prioritize executive calendars for optimal time use across multiple leaders

• Coordinate domestic and international travel, track logistics, prepare expense reports, and reconcile corporate credit card charges

• Create, edit, and maintain professional electronic and written communications

• Coordinate with internal focal points to support office resources and operational needs

• Order and manage office supplies

• Track and manage conference room schedules to maximize availability and efficiency

• Schedule and manage meetings across multiple calendars

• Provide guidance and support to less experienced employees

• Work independently with limited supervision while managing competing priorities

Required Qualifications

• High School Diploma or higher

• 5+ years of experience in an office administration role

• Proven experience supporting multiple executives

• Strong proficiency with Microsoft Outlook, Word, Excel, and SharePoint

• Experience managing dynamic calendars and schedules

• Experience coordinating domestic and international travel, expense reporting, and corporate credit card reconciliation

This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.                                               

Preferred Qualifications

• Experience with aviation procurement tools such as SSPN

• Strong ability to juggle competing priorities from multiple stakeholders

• Team-oriented mindset with a collaborative approach to work

Education and experience are typically acquired through a High School diploma/GED with 7+ years of related experience, or an equivalent combination of education and experience (e.g., Associate + 5 years, Bachelor’s + 2 years).

Why Join PDS Tech Commercial

• Partner with a world-class aerospace organization supporting cutting-edge engineering programs

• Competitive hourly pay with steady, full-time hours

• Opportunity to work closely with executive leadership and make a visible impact

• Professional, team-focused culture that values reliability, discretion, and excellence

• Gain experience in a highly respected aerospace environment that strengthens your career profile

Ready to Apply?

If you’re an experienced Office Administrator who excels in executive support and thrives in a fast-moving, high-standards environment, we want to hear from you.

Apply today and take your career to new heights with PDS Tech Commercial.

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