Be the Executive Force Behind Aviation Innovation

PDS Tech Commercial is partnering with a leading organization in the aviation and defense industry to find an exceptional Administrative Assistant who thrives in a fast-paced, high-impact environment. If you're highly organized, proactive, and skilled at supporting senior leadership, this is your opportunity to play a vital role in helping drive operational excellence and innovation.

Position Details

Job Title: Administrative Assistant

Location: Sunnyvale, CA 94086

Job Type: Full-Time | 12-Month Contract

Schedule: Monday-Friday | 9/80 Work Schedule

Pay Rate: $37.00 - $47.00 per hour

Make an Impact Every Day

As an Administrative Assistant, you'll provide critical support to the Senior Director of Global Supply Chain and leadership team within a dynamic, high-technology environment. Your ability to manage priorities, coordinate complex activities, and maintain exceptional attention to detail will directly contribute to the success of key business operations supporting cutting-edge aerospace and defense programs.

This is more than an administrative role. It's an opportunity to become a trusted business partner who helps leaders stay focused on strategic initiatives while ensuring day-to-day operations run seamlessly.

What You'll Do

As a key member of the team, you will:

• Provide comprehensive administrative support to the Senior Director of Global Supply Chain and broader organization.
  
• Manage complex calendars, prioritize meetings, coordinate schedules, monitor deadlines, and resolve conflicts.
  
• Coordinate domestic and international travel arrangements, prepare travel documentation, and process expense reports.
  
• Act on behalf of leadership by tracking action items, following up on deliverables, and ensuring commitments are met.
  
• Handle sensitive and confidential information with professionalism and discretion.
  
• Plan and coordinate meetings, executive briefings, customer engagements, leadership events, and special projects.
  
• Arrange conference rooms, catering, meeting logistics, and event support.
  
• Manage visitor and guest access, badge requests, and customer or contractor onboarding processes.
  
• Serve as a primary point of contact for communications, answering inquiries and routing information appropriately.
  
• Prepare professional correspondence, reports, spreadsheets, and executive presentations.
  
• Host meetings, report departmental metrics, document actions, and track improvement initiatives.
  
• Develop high-impact PowerPoint presentations for senior leadership.
  
• Partner with directors, managers, staff, and administrative teams to ensure effective communication and collaboration across the organization.
  

Required Qualifications

• High School Diploma or equivalent with:
  
  
  
  • 6+ years of Executive Assistant or comparable administrative support experience; OR
    
  • Associate degree with 4+ years of relevant experience; OR
    
  • Bachelor's degree with 2+ years of relevant experience.
    
  
  
  
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Microsoft Teams, and calendar management.
  
• Experience supporting senior leaders in a fast-paced corporate environment.
  
• Proven experience planning meetings, conferences, and corporate events.
  
• Experience coordinating domestic and international travel arrangements.
  
• Experience processing expense reports using Concur or similar systems.
  
• Strong organizational, multitasking, and prioritization skills.
  
• Exceptional written and verbal communication abilities.
  
• Demonstrated ability to handle confidential information responsibly.
  

Preferred Qualifications

• Experience with SharePoint and enterprise collaboration platforms.
  
• Familiarity with SAP, Concur, facilities request systems, and related business applications.
  
• Experience compiling, analyzing, and presenting business data and metrics.
  
• Advanced presentation design and executive-level PowerPoint development skills.
  
• Experience supporting leadership teams within government contracting, aerospace, defense, or highly regulated industries.
  
• Strong proofreading, document review, and quality control capabilities.
  
• Basic financial and business acumen.
  

Why Join Us?

At PDS Tech Commercial, we connect talented professionals with opportunities that make a real impact. When you join our team, you'll gain valuable experience supporting industry-leading organizations working on technologies that help shape the future of aviation and defense.

What You'll Love About This Opportunity:

• Competitive pay of $37.00 - $47.00 per hour
  
• Exposure to senior executive leadership and strategic business operations
  
• Opportunity to work within a cutting-edge aerospace and defense environment
  
• Collaborative, professional, and mission-driven culture
  
• Valuable experience with advanced business systems and technologies
  
• A dynamic role where no two days are the same
  
• The chance to build relationships across multiple levels of a high-performing organization
  
• A supportive team environment that values initiative, professionalism, and continuous growth
  

Your contributions won't just support the business. They'll help enable teams developing technologies that have a lasting impact on national security, innovation, and the future of aviation.

Take Your Career to New Heights

If you're a highly organized professional who excels at supporting executive leadership, managing competing priorities, and delivering exceptional results, we want to hear from you.

Apply today and join PDS Tech Commercial in supporting a world-class aviation and defense organization where your skills, professionalism, and initiative can truly make a difference.



This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.                                               

 

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• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.