Administrative Assistant  | Be the Organizational Force Behind Aerospace Innovation

Location: San Diego, CA 92121

Job Type: Full-Time, Contract | 12 Months

Schedule: Monday–Friday | First Shift | 9/80A Schedule

Pay Rate: $45.00 per hour

Work arrangement: On-site | Telework is not available

 

Make an Impact Behind the Scenes

PDS Tech Commercial is seeking an experienced Administrative Assistant  to join our team in San Diego, partnering with a leader in the aviation and aerospace industry.

This is more than a traditional administrative role. You'll serve as a trusted partner to members of the Structures Operating Unit leadership team, helping keep priorities organized, deliverables on track, and high-profile meetings and events running seamlessly.

We're looking for a proactive professional who thrives in a fast-paced environment, exercises sound independent judgment, and knows how to stay one step ahead when priorities shift.

What You'll Do

In this high-impact role, your responsibilities will include:

• Manage high-volume executive calendars, scheduling recurring and ad-hoc meetings, anticipating upcoming needs, and resolving frequent scheduling conflicts.
  
• Coordinate meetings and scheduling requests for other assigned staff as needed.
  
• Support weekly, monthly, quarterly, and ad-hoc reports and presentations, including forecasting deliverables, collecting and summarizing information, preparing draft materials, and coordinating reviews.
  
• Arrange domestic and international travel and prepare expense reports accurately and on time.
  
• Attend Operating Unit Operations and Business staff meetings, publish agendas, and track follow-up action items.
  
• Plan and lead quarterly all-hands meetings for 500+ local employees, working with leadership to develop presentations and coordinate IT, facilities, logistics, and other resources.
  
• Coordinate all-hands sessions for remote Operating Unit locations.
  
• Partner with Business Unit Executive Administration on calendar planning and business deliverable submissions.
  
• Review, proofread, edit, and distribute internal announcements.
  
• Coordinate customer and VIP meetings, including presentation materials, event logistics, facility tour readiness, and overall meeting preparation.
  
• Organize on-site and off-site meetings, including conference room reservations, catering, and other event requirements.
  
• Manage the Operating Unit's New Hire Welcome meeting and lunch program.
  
• Respond to employee requests and connect team members with the appropriate resources.
  
• Manage or support special projects as assigned.
  
• Provide backup support to other administrative professionals when needed.
  

Required Qualifications

To be successful in this role, candidates should have:

• High school diploma or equivalent.
  
• 5+ years of experience as a Senior-Level Administrative Assistant or Executive Assistant supporting managers and directors.
  
• Strong interpersonal, written, and verbal communication skills.
  
• Excellent organizational and time-management abilities.
  
• Demonstrated ability to manage multiple concurrent and conflicting priorities.
  
• Intermediate to advanced proficiency with Microsoft Office.
  
• Ability to exercise initiative, discretion, and independent judgment.
  
• Ability to work on-site in San Diego, CA on a first-shift 9/80A schedule.
  

Preferred Qualifications

We'd especially like to hear from candidates who have:

• Strong ability to multitask while maintaining a positive, professional approach under changing priorities.
  
• Experience supporting teams and leadership across multiple time zones.
  
• Strong proofreading, editing, and document preparation skills.
  
• Experience coordinating large meetings, executive events, or employee programs.
  
• A proactive mindset with the ability to anticipate leadership needs.
  
• Strong attention to detail and the ability to follow complex assignments through to completion.
  

Why Join Us?

At PDS Tech Commercial, we connect talented professionals with opportunities to contribute to organizations shaping the future of aviation, aerospace, and advanced technology.

In this opportunity, you can:

• Earn a competitive rate of $45.00 per hour.
  
• Work a 9/80A first-shift schedule.
  
• Gain valuable experience supporting leaders within a dynamic aerospace environment.
  
• Take ownership of highly visible projects, meetings, and employee events.
  
• Collaborate with leadership and professionals across multiple functions and locations.
  
• Strengthen your expertise in executive support, project coordination, event planning, and business operations.
  
• Join a professional culture that values initiative, collaboration, organization, and forward thinking.
  

Your work will help leaders stay focused, teams stay connected, and critical business priorities keep moving forward.

Ready to Make Your Next Career Move?

If you're an accomplished administrative professional who thrives on organization, enjoys solving problems, and takes pride in keeping complex operations running smoothly, we want to hear from you.

Apply today with PDS Tech Commercial and bring your talent, initiative, and organizational expertise to a team helping shape the future of aerospace innovation.

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