Be the Heart of the Operation: Join a Leading Aviation Innovator as an Administrative Assistant

PDS Tech Commercial is seeking a highly organized, proactive, and customer-focused Administrative Assistant to support a premier leader in the aviation industry in Binghamton, NY. If you thrive in a fast-paced environment, enjoy coordinating people, processes, and events, and take pride in keeping operations running smoothly, this is your opportunity to make a meaningful impact every day.

Position Details

• Job Title: Administrative Assistant

• Location: Binghamton, NY 13905

• Job Type: Full-Time Consultant (12-Month Contract)

• Pay Rate: $18.00 - $20.80 per hour

• Schedule: Monday-Friday | 7:30 AM - 4:30 PM

• Work Setting: Onsite

Make an Impact Where Innovation Takes Flight

As an Administrative Assistant, you'll play a critical role in supporting engineering teams, leadership, and site operations. You'll serve as a central hub for communication, coordination, and organization, helping ensure employees, visitors, and business functions operate seamlessly. Your attention to detail and ability to manage multiple priorities will directly contribute to a collaborative, efficient, and high-performing workplace.

What You'll Do

In this dynamic role, you'll be responsible for a variety of administrative and operational activities, including:

• Supporting daily site operations and serving as a key resource for the Binghamton Facility Site Lead.

• Greeting visitors, assisting with inquiries, and ensuring a professional and welcoming environment.

• Maintaining facility-wide distribution lists, safety documentation, emergency procedures, and other important site materials.

• Coordinating onsite and offsite meetings, events, employee engagement activities, and morale-building initiatives.

• Managing digital signage and workplace communications to keep information current and accessible.

• Arranging catering, ordering office supplies, coordinating business card requests, and supporting shipping needs.

• Assisting with onboarding activities, including workspace coordination, desk setup, and new hire support.

• Booking domestic and international travel and assisting with expense report preparation.

• Distributing site-wide announcements, employee updates, and organizational communications.

• Supporting calendar management, conference room scheduling, customer visits, and leadership coordination.

• Assisting with community outreach initiatives and local grant activities.

• Conducting Denied Party Screenings as required.

• Preparing presentations, reports, correspondence, and meeting materials using Microsoft Office applications.

• Collaborating with administrative professionals across functions to ensure seamless organizational support.

• Taking on additional projects and responsibilities as business needs evolve.

What You'll Learn

This role offers valuable exposure to:

• Cross-functional engineering and site operations

• Process improvement and workflow optimization

• Executive and stakeholder support

• Customer service and communication best practices

• Travel, purchasing, and expense management systems

• High-visibility administrative operations within the aviation industry

Required Qualifications

• High School Diploma, AA, or AS degree with at least four years of relevant administrative experience, or six years of experience without a degree.

• Proven ability to manage multiple responsibilities, prioritize effectively, and meet deadlines.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office Suite.

Preferred Qualifications

• Experience supporting multiple leaders, managers, or engineering organizations.

• Familiarity with Concur, SAP, Ariba, SharePoint, or similar business systems.

• Outstanding customer service and interpersonal skills.

• Ability to remain composed and effective in a fast-paced environment.

• Experience learning and adopting new technologies quickly.

• Background supporting site operations, employee onboarding, facilities coordination, or company-wide events.

Why Join Us?

At PDS Tech Commercial, we're committed to connecting talented professionals with industry-leading organizations where they can grow, contribute, and succeed. In this role, you'll have the opportunity to:

• Work alongside innovative engineering and business professionals in the aviation industry.

• Gain exposure to a broad range of administrative, operational, and leadership functions.

• Be part of a collaborative culture that values teamwork, professionalism, and continuous improvement.

• Build valuable experience supporting high-visibility projects and site-wide initiatives.

• Expand your skills in travel coordination, event planning, communication, and organizational leadership.

• Enjoy a consistent first-shift schedule and competitive compensation.

This is more than an administrative role. It's an opportunity to become a trusted resource, supporting the people and processes that help drive innovation and operational excellence.

Ready to Launch Your Next Career Opportunity?

If you're an organized professional who enjoys creating structure, delivering exceptional support, and helping teams succeed, we want to hear from you.

Apply today and join PDS Tech Commercial in supporting a world-class aviation organization where your contributions will make a difference every day.

This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.                                               
 

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.