Administrative Assistant

Be the Force Behind Innovation. Support Leaders Shaping the Future of Aerospace.

PDS Tech Commercial is partnering with a global leader in the aviation and aerospace industry to hire an experienced Administrative Assistant in San Diego, CA. If you're a highly organized professional who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys supporting executive leadership, this is your opportunity to play a vital role in programs that help define the future of flight and technology.

Location: San Diego, CA 92121

Job Type: Full-Time Consultant (10-Month Assignment)

Schedule: Monday-Friday | First Shift | 9/80 Schedule

Pay Rate: $46.88 per hour

Make an Impact Every Day

As an Administrative Assistant, you'll serve as a trusted partner to leadership within the Structures Operating Unit, ensuring critical business operations run smoothly and efficiently. From managing complex executive calendars to coordinating large-scale employee events and supporting high-visibility initiatives, you'll be at the center of a dynamic organization driving groundbreaking aerospace innovation.

Your organizational expertise, professionalism, and attention to detail will directly contribute to team success, operational excellence, and strategic business objectives.

What You'll Do

In this highly visible role, you will:

• Proactively manage complex, high-volume executive calendars and scheduling priorities
  
• Coordinate recurring meetings, urgent requests, and resolve scheduling conflicts across multiple stakeholders
  
• Support weekly, monthly, quarterly, and ad hoc reporting requirements
  
• Gather, organize, summarize, and prepare data, reports, presentations, and business documents
  
• Arrange domestic and international travel and process expense reports accurately and efficiently
  
• Attend leadership and business operations meetings, publish agendas, and track action items
  
• Lead planning and execution of quarterly all-hands meetings for 500+ employees, including logistics, presentation support, facilities coordination, and technology preparation
  
• Coordinate remote office participation and ensure successful communication across locations
  
• Partner with executive administrative teams to support business unit deliverables and scheduling needs
  
• Review, proofread, edit, and distribute internal communications and announcements
  
• Support customer visits, executive meetings, facility tours, and special company events
  
• Coordinate conference room reservations, catering, and meeting logistics for on-site and off-site events
  
• Manage new-hire welcome programs and employee engagement initiatives
  
• Respond to employee inquiries and provide support or resource referrals
  
• Assist with special projects and provide backup support for administrative team members as needed
  

Required Qualifications

• High School Diploma or equivalent
  
• Minimum of 5 years of experience as a Senior Administrative Assistant, Executive Assistant, or similar role supporting managers and directors
  
• Strong interpersonal, communication, and relationship-building skills
  
• Exceptional organizational and time-management abilities
  
• Demonstrated ability to manage multiple priorities and competing deadlines
  
• Intermediate to advanced proficiency with Microsoft Office applications
  
• Ability to exercise sound judgment, discretion, and initiative while working independently
  

Preferred Qualifications

• Strong multitasking skills and the ability to adapt in a fast-paced environment
  
• Experience supporting teams and leaders across multiple time zones
  
• Excellent proofreading, editing, and document preparation skills
  
• Experience coordinating large meetings, events, or executive-level presentations
  
• Proven ability to anticipate needs and proactively solve problems before they arise
  

Why Join Us?

This is more than an administrative role. It's an opportunity to support the teams and leaders developing technologies that have transformed aviation and aerospace history.

What You'll Gain:

• Competitive pay of $46.88 per hour
  
• Opportunity to work alongside industry-leading aerospace professionals
  
• Exposure to cutting-edge aerospace and aviation programs
  
• Collaborative, innovative, and mission-driven work environment
  
• High-visibility role with meaningful impact on business operations
  
• Professional growth through challenging and rewarding assignments
  
• Dynamic workplace where initiative, organization, and leadership support are highly valued
  
• Flexible 9/80 work schedule offering improved work-life balance
  

At PDS Tech Commercial, we connect talented professionals with career opportunities that make a difference. Join a team where your contributions are recognized, your expertise is valued, and your work helps support groundbreaking achievements in aviation and aerospace.

Ready to Elevate Your Career?

If you're a polished administrative professional with executive-level support experience and a passion for organization, collaboration, and excellence, we want to hear from you.

Apply today and join PDS Tech Commercial in supporting a leading aerospace innovator as they continue to shape the future of flight, technology, and discovery.

This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.                                               

 

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• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.