Be the Engine Behind Executive Impact — Administrative Assistant Opportunity in Aerospace Innovation

PDS Tech Commercial is partnering with a leader in the defense aerospace industry to find a highly skilled Administrative Assistant who thrives in a fast-paced, high-visibility environment. If you are a proactive problem-solver who can anticipate needs, manage complexity, and elevate executive performance, this is your opportunity to make a meaningful impact.

Role Summary & Impact

In this role, you will serve as a trusted partner to a Vice President overseeing global operations across multiple locations and time zones. This is far more than traditional administrative support—you will own outcomes, streamline operations, and amplify executive effectiveness in a dynamic aerospace environment where precision and agility are critical.

What You’ll Do (Day-to-Day)

• Executive Calendar Management: Lead a complex, multi-time-zone calendar; anticipate scheduling needs, resolve conflicts, and ensure seamless coordination
  
• Travel & Expense Administration: Coordinate domestic and international travel; manage expense reporting (Concur/BCD) with complete accuracy
  
• Event & Site Operations: Plan and execute high-visibility meetings, town halls, and site logistics (AV, catering, security, room coordination)
  
• Digital Collaboration: Manage and optimize tools like Microsoft Teams, SharePoint, and emerging digital platforms
  
• Executive Communications: Draft presentations, briefings, and correspondence; act as a liaison with senior leaders, partners, and customers
  
• Continuous Improvement: Identify process gaps, improve workflows, and promote efficiency across teams
  
• Strategic Support: Conduct research, analyze data, and support executive decision-making as a trusted advisor
  

Required Qualifications

• 3–6+ years supporting senior executives (VP level or higher)
  
• Proven experience managing complex calendars across multiple time zones
  
• Strong expertise in travel coordination and expense reporting (Concur/BCD)
  
• Proficiency with Microsoft Office, Teams, SharePoint, and digital collaboration tools
  
• Experience planning high-visibility events and site logistics
  
• Strong organizational, communication, and problem-solving skills
  
• Prior experience in aerospace, defense, or government contracting environments
  
• High school diploma or GED
  
• Must be eligible to obtain a Security Clearance.
  
• This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.                                               
  
   
  

Preferred Qualifications

• Project management experience with multiple competing priorities
  
• Experience mentoring or leading administrative teams
  
• Active Secret Clearance
  
• Demonstrated ability to operate effectively in high-pressure, fast-changing environments
  

Why Join Us

At PDS Tech Commercial, you will support work that truly matters—helping power innovation in aerospace and defense. Here’s what sets this opportunity apart:

• Competitive Pay: $30–$40/hour
  
• Work-Life Balance: 4-day workweek (4/10 schedule, 1st shift)
  
• Opportunity to support executive leadership on high-impact, global initiatives
  
• A culture that values initiative, collaboration, and continuous improvement
  
• Exposure to cutting-edge technologies and high-performing teams
  
• A role where your voice, ideas, and contributions directly influence outcomes
  

Apply Now

If you’re ready to step into a high-impact role where your expertise drives executive success and organizational efficiency, we want to hear from you.

Apply today and become a key force behind leadership excellence with PDS Tech Commercial.

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