Senior Administrative Assistant – Aerospace Program Support

Cedar Rapids, IA | Onsite | Full-Time Contract (12 Months) | $27.59/hr | 1st Shift (7:30 AM–4:30 PM)
Partnering with a leading organization in the aerospace industry through PDS Tech Commercial

Role Overview

Step into a high-impact administrative role supporting a Senior Director of Program Management and a dynamic aerospace program team. As a Senior Administrative Assistant, you will be the organizational backbone of leadership operations—ensuring priorities stay aligned, communications run smoothly, and critical business functions are executed with precision.

This is more than an administrative role; it is a trusted partnership position that directly enables leadership effectiveness, cross-functional coordination, and program success within a fast-paced aerospace environment.

Key Responsibilities

In this role, you will:

• Provide high-level administrative support to the Senior Director of Program Management and department leaders
• Manage complex calendars, prioritize meetings, and resolve scheduling conflicts across leadership teams
• Coordinate domestic and international travel arrangements and prepare expense reports
• Organize onsite and offsite customer meetings, including logistics, catering, and site access requirements
• Collaborate with administrative partners across departments to align schedules and streamline operations
• Draft, proofread, and format presentations, reports, and organizational communications with high attention to detail
• Maintain departmental files, control documents, org charts, and distribution lists
• Support Teams/SharePoint site creation, updates, and user access management
• Assist in planning events, morale activities, leadership meetings, and all-hands sessions
• Track budgets, support expense oversight, and assist with forecasting needs
• Coordinate onboarding activities and assist with hiring-related logistics
• Order and maintain office supplies and ensure smooth day-to-day office operations
• Support special projects and additional leadership requests as needed

Required & Preferred Qualifications

Required Qualifications:

• Proven experience in administrative or executive support roles
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Office 365)
• Excellent organizational skills with the ability to manage multiple priorities
• Strong written and verbal communication skills
• High attention to detail and accuracy in documentation and formatting
• Ability to handle confidential information with professionalism
• Strong customer service mindset and interpersonal skills

Preferred Qualifications:

• Experience with SAP, Concur, and SharePoint
• Background in corporate or aerospace/engineering environments
• Event planning or coordination experience
• Strong problem-solving skills and ability to work independently
• Demonstrated ability to collaborate effectively across teams and leadership levels

Why Join Us

This is your opportunity to contribute to a globally impactful aerospace organization where precision, innovation, and collaboration drive success. Through PDS Tech Commercial, you’ll gain access to meaningful contract opportunities that support some of the most advanced programs in the industry.

You’ll join a culture that values professionalism, teamwork, and continuous improvement—where your organizational expertise directly supports leadership and mission-critical operations. Benefits of working with us include:

• Competitive hourly compensation
• Consistent weekday schedule with work-life balance
• Exposure to high-level aerospace program management
• Opportunity to build experience within a leading industry environment
• Support from a dedicated staffing partner invested in your success

Apply Today

If you are a detail-oriented, proactive administrative professional who thrives in a fast-paced, leadership-facing environment, we encourage you to apply today. Take the next step in your career and help power the future of aerospace operations.

This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.                                               
 

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.