Executive Administrator – Drive Impact at the Highest Levels of the Aviation Industry

Location: Dallas, TX

Job Type: Full-Time; Consultant

Schedule: Monday–Friday

Pay Rate: 60-80k DOE

About the Role

PDS Tech Commercial is seeking a highly skilled Executive Administrator to support senior leadership for a major innovator in the aviation industry. In this role, you will be the operational backbone of a fast-paced executive office—managing communications, coordinating critical initiatives, and ensuring organizational excellence across departments. Your contributions will have a direct impact on executive efficiency and business performance.

What You’ll Do

Executive & Administrative Support

• Provide high-level clerical and administrative support to Director-level leadership and above.

• Advise and update leaders on client, business, and employee matters.

• Act as a liaison using independent judgment when handling customer, personnel, and interdepartmental interactions.

• Manage executive email communications—drafting responses, prioritizing messages, and ensuring timely follow-up.

Operational Coordination

• Prepare and edit executive-level presentations, reports, communications, and dictation materials.

• Plan and coordinate logistics for on-site and off-site meetings, seminars, and special events.

• Record, transcribe, and proofread documentation with accuracy and professionalism.

• Audit, analyze, and prepare expense reports for leadership approval.

• Prepare statistical and ad?hoc reports to support business initiatives.

Systems & Process Improvement

• Design, create, and troubleshoot Microsoft Excel and database tools to streamline processes, including programming macros and linking data.

• Train employees on custom spreadsheet/database applications.

• Recommend process improvements and assist in developing internal procedures.

• Prepare and distribute department-wide communications.

Decision-Making & Administrative Authority

• Exercise independent judgment when resolving routine and complex issues.

• Authorize expenditure of funds within pre-established limits.

• Provide guidance on administrative policies and help interpret management procedures.

Qualifications

• 8 years of administrative or clerical support experience, including at least 5 years supporting senior-level management.

• Associate degree or technical/vocational training in office administration or related field.

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and database applications.

• Strong written and verbal communication skills suitable for executive-level interactions.

• Excellent planning, organization, and coordination abilities.

• Demonstrated ability to maintain confidentiality of sensitive information.

• Strong interpersonal skills with the ability to work effectively across teams and departments.

• Proficiency in keyboarding, including 10-key.

• Ability to exercise discretion, tact, creativity, and independent judgment in solving problems.

Preferred

• Experience supporting leadership in a fast-paced corporate or aviation environment.

• Advanced Excel skills, including macros, linked worksheets, and security configurations.

Why Join Us

At PDS Tech Commercial, you’ll support a leader in the aviation industry while gaining exposure to complex executive operations and high-impact initiatives. You’ll be part of a team that values professionalism, innovation, and collaboration—where your contributions directly influence organizational success.

You’ll benefit from:

• Competitive hourly pay

• A stable Monday–Friday schedule

• Opportunities to work alongside senior leadership

• A dynamic environment that encourages growth, ownership, and continuous improvement

Take the Next Step

If you thrive in fast-paced executive environments and are ready to bring your expertise to a high-impact role, we encourage you to apply today. Your next career opportunity is here—join us and make a difference.

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