Keep Aviation Moving Forward – Join Us as an Administrative Assistant in Dallas, TX!

PDS Tech Commercial is partnering with a leader in the aviation industry to hire an experienced Administrative Assistant who thrives in a fast-paced, professional environment. If you’re highly organized, detail-driven, and take pride in keeping operations running smoothly, this is your opportunity to make a meaningful impact behind the scenes of a world-class aviation organization.

Position Overview

Job Title: Administrative Assistant
Job Type: DIRECT HIRE
Location: Dallas, TX
Salary Range : 60-80k per year

Your Impact

As an Administrative Assistant, you’ll serve as a vital operational partner to your assigned department. Your work ensures leaders and teams can focus on driving aviation excellence — while you manage the administrative engine that keeps everything aligned, organized, and on track.

From coordinating travel and maintaining records to supporting purchasing and internal operations, your role is essential to daily business success.

What You’ll Do

You’ll perform a wide variety of routine clerical and administrative duties, including:

• Prepare correspondence, memoranda, reports, presentations, and related documents

• Screen incoming calls and visitors; direct inquiries appropriately

• Receive, sort, and distribute incoming mail and interoffice communications

• Respond to inquiries regarding departmental policies and procedures

• Maintain and manage calendars, appointments, meetings, and due dates

• Establish and maintain organized filing systems (alphabetical, numerical, subject-based)

• Liaise with internal and external customers regarding purchasing, personnel, facilities, and operations matters

• Enter, update, manipulate, and retrieve data in computerized databases; generate formatted reports

• Coordinate business travel arrangements including flights, car rentals, and accommodations

• Audit, submit, and track expense reports, purchase orders, invoices, overtime hours, and time approvals

• Plan and coordinate department logistics such as business luncheons, training sessions, and employee events

• Submit and expedite service requests to Facilities, Security, and BTS

• Maintain office supply inventory and manage petty cash

• Perform routine office equipment maintenance (e.g., replacing toner cartridges)

Required Qualifications

• Minimum 5 years of experience providing administrative or clerical support to a business unit

• Technical or Vocational Training in Office Administration or related field

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong organizational skills and attention to detail

• Excellent communication and interpersonal skills

• Ability to multitask and manage competing priorities efficiently

Preferred Qualifications

• Experience with organizational chart programs

• SAP experience

• Experience supporting multiple stakeholders in a structured corporate environment

Why Join Us?

At PDS Tech Commercial, you’ll be part of a team that values professionalism, collaboration, and operational excellence. Partnering with a respected aviation industry leader, you’ll gain exposure to a dynamic, fast-moving environment where your organizational skills directly contribute to business success.

We offer:

• Competitive Salary

• Opportunity to work in the thriving Dallas aviation sector

• A professional and supportive team environment

• Valuable experience within a globally recognized industry

• The chance to build connections and grow your administrative career

If you take pride in being the reliable, go-to professional who keeps everything running seamlessly, this is your opportunity to shine.

Ready to Elevate Your Career?

If you can see yourself thriving in this role, we encourage you to apply today and become part of a team that keeps aviation operations moving forward.

Submit your application now and take the next step in your administrative career!

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.