Be the Strategic Force Behind Innovation – Administrative Assistant | Aerospace Industry

Join a Mission That Reaches Beyond the Horizon

PDS Tech Commercial is partnering with a global leader in the aerospace and defense industry to hire an experienced Administrative Assistant in Sunnyvale, CA. In this high-visibility role, you will directly support the Senior Director of Manufacturing within the Marine Systems Business Unit—helping drive operational excellence in an environment that is shaping the future of advanced technology.

If you thrive in a fast-paced, high-impact setting where precision, professionalism, and proactive support make a measurable difference, this opportunity is for you.

Position Details

• Job Type: Full-Time | Consultant (5-Month Assignment)

• Location: Sunnyvale, CA (Onsite)

• Schedule: Monday–Friday | First Shift | 9x80 Schedule

• Pay Rate Starting at : $35.01 per hour

What You’ll Do

As the trusted right hand to the Senior Director of Manufacturing, you will:

• Provide comprehensive executive-level administrative support

• Manage and prioritize a complex calendar, resolving scheduling conflicts and handling quick-turn requests

• Coordinate domestic and international travel, prepare required documentation, and process expense reports

• Track and follow up on action items to ensure seamless execution of leadership initiatives

• Handle sensitive and confidential information with discretion

• Coordinate meetings and events, including logistics, conference rooms, catering, and VIP/customer visits

• Manage visitor badging and greeting protocols for customers and contractors

• Screen and manage communications, including calls and information requests

• Prepare polished correspondence, reports, and presentations using Microsoft Office tools

• Serve as a key administrative liaison across directors, managers, employees, and corporate teams

This role requires agility, professionalism, and the ability to anticipate needs before they arise.

What You Bring

Basic Qualifications

• 5+ years of experience as an Executive Assistant or in a senior administrative support role

• Associate’s or Bachelor’s degree (Business Administration preferred)

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Microsoft Teams

• Strong organizational skills with the ability to multitask effectively

• Excellent written and verbal communication skills

• High attention to detail with a proactive problem-solving mindset

• Experience organizing meetings, conferences, and corporate events

• Ability to manage confidential information with discretion

• This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.                                               
   

Preferred Qualifications

• Experience with SharePoint or enterprise intranet systems

• Familiarity with SAP, Concur, Facilities Requests, or similar platforms

• Advanced reporting and presentation development skills

• Proven ability to work independently in fast-paced, evolving environments

• Exceptional proofreading and document review capabilities

Why Join Us?

This is more than an administrative role—it’s an opportunity to contribute to groundbreaking programs that impact national defense and technological advancement worldwide.

When you join PDS Tech Commercial, you gain:

• Competitive hourly pay

• Exposure to a globally respected aerospace leader

• Experience supporting executive leadership in a cutting-edge industry

• A collaborative, mission-driven work environment

• The chance to be part of a team that values innovation, precision, and excellence

You’ll play a critical role in keeping leadership focused on building the future—while you build valuable experience at the forefront of aerospace technology.

Ready to Take the Next Step?

If you’re an experienced Administrative professional who thrives in a high-level executive environment and is ready to support innovation at scale, we want to hear from you.

Apply today and become the organizational engine behind aerospace excellence.

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