POWERHOUSE ORGANIZER WANTED: Become the Administrative Backbone of an Aerospace Leader

Summary of the Role and Its Impact
PDS Tech Commercial is proud to partner with a premier aerospace organization to recruit an experienced Administrative Assistant in Sunnyvale, California. This is far more than a traditional support position—you will play a critical role in keeping high-level program management operations running smoothly and efficiently. By managing schedules, travel, communications, and events, your work will directly enable leaders and teams to focus on delivering innovative aerospace systems that shape the future of defense technology. Your organizational expertise will have a meaningful impact on daily business performance and long-term strategic success.

Job Type: Full Time; Consultant (12 Months)
Location: Sunnyvale, CA 94086
Schedule: Monday to Thursday; First Shift (9/80 schedule)
Pay Rate Starting at: $35.01 per hour

Day-to-Day Responsibilities

As the Administrative Assistant, you will operate in a fast-paced, dynamic, onsite aerospace environment. Your responsibilities will include:

• Providing comprehensive administrative support to senior program management leadership and associated staff.

• Managing complex calendars with precision—prioritizing, scheduling, and coordinating meetings while resolving conflicts and handling last-minute requests.

• Coordinating domestic and international business travel arrangements, ensuring all required documentation is prepared, and processing expense reports promptly.

• Acting on behalf of leadership to follow up on action items and execute delegated tasks.

• Handling sensitive and confidential business matters with professionalism and discretion.

• Coordinating internal and external meetings and events by arranging conference rooms, virtual platforms, catering, and logistical setup.

• Managing visitor protocols, including arranging site badging, greeting customers, contractors, and VIP visitors.

• Responding to information requests, answering telephones, screening calls, and relaying messages appropriately.

• Preparing correspondence, high-quality reports, and polished presentations using Microsoft Office tools and collaboration platforms such as Microsoft Teams.

• Working cross-functionally with other site and corporate administrative personnel as needed.

• Serving as a lead resource to help organize site-wide events and activities.

The successful candidate will thrive under pressure, think independently, anticipate needs proactively, and take ownership of a high daily workload that supports multiple priorities.

Required Qualifications

To be considered for this role, candidates must meet the following basic qualifications:

• High School Diploma or equivalent.

• 8+ years of experience as an Executive Assistant or in a comparable administrative support role.

• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Strong expertise in Outlook calendar management and Microsoft Teams.

• Exceptional organizational skills with the ability to multitask effectively.

• Excellent written and verbal communication abilities.

• Proven attention to detail and proactive problem-solving approach.

• Experience organizing logistics for meetings, conferences, and company events.

• Ability to manage confidential information with discretion.

• This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.                                               
   

Preferred Qualifications

The following experience and skills are strongly desired:

• Associate’s or Bachelor’s degree; background in Business Administration is a plus.

• Familiarity with enterprise tools such as SharePoint or similar intranet platforms.

• Experience with systems including SAP, Concur, ITRIP, Facilities Requests, and IBUY.

• Advanced ability to compile, analyze, and generate professional-level reports and presentations.

• Prior administrative leadership experience with contributions to process improvements.

• Ability to work autonomously in ambiguous environments and adapt to rapidly changing needs.

• Strong proofreading and document-review skills.

Why Join Us

This role offers the opportunity to work at the cutting edge of the aerospace and defense industry through PDS Tech Commercial. You will be part of an exciting environment where innovation, collaboration, and professional integrity drive everything the organization does.

As a PDS consultant, you will enjoy:

• Competitive hourly pay with potential for overtime.

• A 9/80 schedule that provides every other Friday off, supporting work-life balance.

• Comprehensive benefits package including medical, dental, vision, and 401(k) options.

• Access to a professional network within a world-class aerospace enterprise.

• Opportunities to expand your skills and experience in high-visibility, mission-critical programs.

• A workplace culture that values initiative, accountability, teamwork, and continuous improvement.

If you are energized by challenge and enjoy being the go-to person who makes complex operations look effortless, this is the perfect position for you.

Ready to put your administrative expertise to work where it truly matters?
Take the next step in your career with PDS Tech Commercial and this outstanding aerospace partner. Apply today and become an essential contributor to an organization driving the future of aerospace technology. We are looking forward to reviewing your application.

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.