Senior Office Admnistrator
PDS Defense, Inc. is seeking a Senior Office Administrator, in Renton, WA. Job ID#213534
Pay Rate: $23 - $28/hr
Job Description:Currently seeking an Executive Assistant to support the Director of Engineering on the MAX Development Program in Renton and Everett, WA. The ideal candidate has experience supporting executives, possesses a high degree of professionalism and discretion, able to thrive in a fast-paced environment and possesses the unique ability to build rapport with key partners and stakeholders. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively.
Position Responsibilities:
* Manages the Director of Engineering's schedule and calendar
* Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers
* Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
* Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement
* Assists in planning, coordinating, and implementing logistics for visiting senior executives
* Works under minimal supervision, manage the overall office ambiance, coordinating seasonal changes to create a welcoming atmosphere.
* Oversee weekly coffee supply orders for the 40-26 area.
* Handle mail distribution every Tuesday, including redirecting mail for individuals no longer in the building.
* Update and communicate seating chart changes to leadership.
* Maintain cleanliness in kitchen areas and encourage staff to keep shared spaces tidy.
* Facilitate monthly snack pickups and send reminders to leadership.
* Update management presentations with information collected from several groups
* Organize team events, such as potlucks and holiday parties, ensuring participation from key personnel.
* Manage room reservations for the 40-26 and 5th-floor spaces, avoiding scheduling conflicts.
* Manage supply orders, handle facilities requests, and maintain distribution lists.
Required Skills:
* 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
* 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint
* 3+ years of experience coordinating and processing domestic and/or international travel arrangements
Preferred Skills:
* 5+ years of experience supporting Executives
* 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams
* 3+ years of experience with Concur or a similar travel and expense management program
* Effective written and verbal communication across global audiences
* Adept in functioning as a liaison between senior executives and key partners as well as superior work prioritization, organizational and multi-tasking skills
* Strong relationship building and teaming skills
Education / Experience: Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 5 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Job Location: Renton, WA
Rate: Not Specified
Input Date: 10/23/2025
Last Updated: 10/30/2025
Attention: Michael Simmons
Address: 300 E JOHN CARPENTER FWY STE 700
City, State: IRVING, TX 75062
800 Phone: 866/224-2745
Email: msimmons@pdsdefense.com
Website: Go To PDS Defense Website
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