Administrative Assistant – Aerospace Industry

Location: Mesa, AZ
Job Type: Full-Time; Consultant (6 Months)
Schedule: Monday – Thursday, 4x10
Pay Starting at: $23.65 per hour

Be the Organizational Anchor for a Leading Aerospace Innovator

PDS Tech Commercial is seeking a dedicated Administrative Assistant to support a pioneering aerospace leader known for shaping the future of flight and defense. In this role, you’ll provide essential organizational and operational support, ensuring smooth day-to-day functions for leadership and teams working on programs that impact the world today and for generations to come.

What You’ll Do

• Serve as the primary point of contact for the organization, representing the team professionally with both internal and external stakeholders.

• Coordinate meetings, events, and conferences, including scheduling, invitations, logistics, and meals when necessary.

• Maintain organizational infrastructure, including SharePoint, Teams, and network folders, ensuring accurate permissions and structure.

• Arrange domestic and international travel and prepare accurate expense reports.

• Support event planning, site visits, tours, and organizational initiatives.

• Track, compile, and report information relevant to leadership assignments.

• Assist with special projects, research, and follow-through on action items.

• Handle operational tasks such as distributing mail, ordering supplies, and maintaining inventory within budget.

What You’ll Bring

Basic Qualifications:

• High school diploma or GED plus 2+ years of administrative or customer support experience.

• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, SharePoint).

• Experience coordinating meetings, events, and travel (domestic & international).

• This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.                                               
   

Preferred Qualifications:

• Associate’s or Bachelor’s degree.

• Experience planning and coordinating catering or large program events.

• Strong proofreading and editing skills.

• Familiarity with systems such as Concur, Costpoint, IBUY, or TIPQA.

• Concur software experience for travel and expense reporting.

• Ability to manage multiple priorities with professionalism and positivity.

Why Join Us?

At PDS Tech Commercial, you’ll be part of a culture that values innovation, precision, and teamwork. This role offers:

• A flexible 4/10 work schedule for improved work-life balance.

• Exposure to cutting-edge aerospace programs that shape the future.

• Professional growth opportunities in a collaborative, mission-driven environment.

• A chance to support a high-performing team in an organization known for excellence.

Take the Next Step

If you are an organized, proactive professional ready to make an impact in the aerospace industry, we’d love to hear from you.

Apply today to join PDS Tech Commercial as an Administrative Assistant in Mesa, AZ.

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